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Inventory Work Around - Best Practice Needed
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Newbie
posted
Hello Everyone,

I am currently using InkFrog and looking to move my business to Auctiva based on the fact I do not feel inkFrog will be able to scale with my business.

I have one set back, I sell one of a kind items that do not necessarily need an inventory set up. I am looking for some type of work around with Auctiva to track bin location etc... for my listings.

*If I do not use inventory how do I know what something cost and how much profit I made on that item?
* How do I know what bin the item is located in? (I have over 5,000 items and this is necessary)

Thanks in advance for any help you can give me.

Robert
 
Posts: 3 | Location: Dallas, Tx | Registered: December 28, 2011Reply With QuoteReport This Post
Newbie
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Hi..I just wondered if you actually changed from Inkfrog to Auctiva. I need to do that too...It looks like it's going to be a big mess.

Carol
recyclebabe@aol.com
 
Posts: 2 | Location: blondeseller@gmail.com | Registered: January 22, 2012Reply With QuoteReport This Post
Auctiva Customer Support Manager
Champion
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Hi barelyused & recyclebabe2,

Thanks for contributing to our forum. The cost tracking functionality available through our site is part of our Inventory feature so you would need to enter your items into the Inventory section within your Auctiva account to utilize that option, even if you are only selling one of a kind items.

If are interested in trying this out, you will first need to enable the Inventory feature within your account by mousing over the “My Account” tab within your account, clicking the “Inventory” link under “Settings”, checking the box next to “Inventory Management” and the radio button next to “Track Inventory Costs”, then clicking the “Update Inventory Preferences” button on the ensuing page.

Once you have enabled this feature, you will then want to add each of your items into Inventory
by mousing over the “Sales” tab and selecting the “Add Item” option. During this process, you will be asked to enter how many of the item and how much you paid for each unit.

Then, when you are creating each listing, you will need to check the box next to “Is this an inventory item?” under the description editor and associate the listing with the appropriate inventory item to make sure the profits or losses for the item are tracked.

Of course, this does add the extra step of creating an Inventory item for each listing you create but it should work for the purpose you described so I recommend giving it a shot to see if you feel that it is worth the additional effort.

The most difficult task for most users who are switching to Auctiva from another third party listing service is changing all the images in their active listings that are hosted by the other third party to Auctiva hosted copies of the same images to make sure no images in active listings are lost as a result of the transition.

If you currently have active listings with images in them that are being hosted by another service and you would like to change your listings in this manner, you would basically have to recreate each listing using Auctiva's design tools (including uploading new copies of the images into Auctiva) and then use the eBay “Revise your Item” form to apply each new design via the following process:

1) Recreate the listing in Auctiva and click "Save". Since you will only be revising the item description, it is only necessary to fill out the “Item Details” section of the lister page.
2) Once you have finished, click the "Save" button.
3) Return to your Saved Listings page and click the <HTML> icon next to the listing.
4) Highlight and copy the HTML that appears in the pop-up window.
5) Visit the item on eBay and click the “Revise your item” link.
6) Scroll down about 1/3 the page to the “Description” section and click the "HTML" tab on the editor.
7) Delete the HTML that is already there, paste the copied HTML in its place, and save your changes.

I hope this helps. If you need any further assistance with your accounts, please feel free to contact our customer support team by mousing over the “Help” tab within your account and selecting the “File Support Case” option.

-Mike
 
Posts: 6994 | Registered: October 28, 2005Reply With QuoteReport This Post
Newbie
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Once you've established a cost for each item, how do you track it? I've checked the "reports" tab and thought maybe there would be a cost category selection. Am I missing something? I would like a report that would track costs so that I can easily calculate profits.
 
Posts: 2 | Registered: March 30, 2012Reply With QuoteReport This Post
Whiz
Picture of DLOHO
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Unless something has changed very recently, Auctiva does not offer a Profit & Loss report. Sorry.
 
Posts: 205 | Location: Beautiful Central Oregon | Registered: December 10, 2005Reply With QuoteReport This Post
Newbie
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Thanks, I'm finding this out as I go. After checking a few forums, it seems like a very popular question (and one that's been around for a long time). I wonder why they have a field for item cost when setting up your inventory if you can't run any reports with that in there then....
 
Posts: 2 | Registered: March 30, 2012Reply With QuoteReport This Post
Whiz
Picture of DLOHO
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There is supposed to be an "exciting" update coming this year. Maybe detailed reports will be part of it. We can only hope.....
 
Posts: 205 | Location: Beautiful Central Oregon | Registered: December 10, 2005Reply With QuoteReport This Post
Rookie
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Setting up all of the inventory stuff without being able to utilize it in this way is a waste of time. This feature would be helpful if it would show you useful information. Any seller with much activity at all does not have time to enter information into Auctiva AND to track it elsewhere. Why even enter your cost if they aren't going to provide useful information?
 
Posts: 18 | Location: The Black Pearl | Registered: March 02, 2007Reply With QuoteReport This Post
Premier Poster
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Here is the link to that, I have asked a couple of times about breaking this news to us.

http://community.auctiva.com/e...837099126#9837099126

Keep in mind it says:

quote:
hopefully we can share more about it later this summer


"Share more" being key to me... it is not that it will happen it is that we will maybe find out more about it.

I just hope the heck it is worth the wait. It was announced in March that they hopefully can share more about it?



I guess if we want to know we have to all keep asking...as obviously the posts I asked about, were neither one responded to.

I really thought I was only nosy one!

This message has been edited. Last edited by: lookandbuyme,
 
Posts: 1475 | Registered: March 12, 2006Reply With QuoteReport This Post
Newbie
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Action Management, Analytics, Reports, Insurance, Templates and Image Storage Service for eBay.When looking at all in one eBay management systems what are the key points.
 
Posts: 1 | Location: 4315 W Illinois Ave, Midland | Registered: October 29, 2012Reply With QuoteReport This Post
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