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Folder confusion--saved and closed listings

Hi. I'm having a bit of confusion w/folders.

For all my saved listings, I've created color coded folders for live auctions, sold, unsold, relist, in progress, need photos, ready to list, etc. I look through all my ads and organize them to appropriate folders regularly.

But sometimes they later show up in the wrong place. An ad might appear in the wrong folder when I'm absolutely certain I filed it correctly. Is that just normal?

Also, I looked at the "closed" auctions and saw that they seemed to have been arbitrarily assigned to folders. So a bunch of them which were unsold were in (for example) the "sold" folder--well, not "in" it, because if I open my actual saved->sold folder they will not show up, but rather they show the color I assigned to that folder. (as well as color for other folders, but apparently arbitrarily) And there are also duplicates.

Is there any logic behind default assignments of "closed" auctions?

Does anyone have a successful model for organizing folders, or any suggestions?

Thanks.
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